Vendor Terms & Conditions

October 2–4, 2026

The rules every vendor agrees to

These Vendor Terms & Conditions govern participation, conduct, safety, permits, insurance and on-site operations for vendors in Chamber-assigned spaces at the World's Largest Garage Sale®. Application procedures, space assignments, payments and refunds are governed separately by the Vendor Application & Space Assignment Policy and the Vendor Refund & Cancellation Policy.

By submitting an application and participating in the event, vendors agree to comply with all terms below.

Vendors on private property: These Terms apply only to vendors in Chamber-assigned spaces. Vendors renting directly from a private property owner are governed by that owner's rules, Town of Warrensburg permit requirements and applicable law. See Private Property Vendors.

Last revised September 2026. Section 3 was added, Sections 5, 8 and 13 were updated, and Section 15 was added in this revision.

1.Event Dates, Hours & Attendance Requirements

The World's Largest Garage Sale® is a three-day event held Friday, Saturday and Sunday. Shopping hours are 7:00 AM to 5:00 PM each day. Vendors are expected to:

Be fully set up before shopping hours begin each day
Remain open for business during all shopping hours
Remain in place through the conclusion of the event unless otherwise approved by event organizers

Early teardown or departure without approval may affect future participation eligibility.

2.Space Usage & Vendor Operations

Vendors must remain within the boundaries of their assigned space. Merchandise, tables, displays, signage, tents, trailers and vehicles may not extend into roadways, sidewalks, fire lanes, emergency access routes or neighboring spaces.
Vendors may share their assigned space with another seller provided everything remains entirely within the space. The Chamber communicates only with the primary applicant and is not responsible for disputes between vendors sharing a space.
Subleasing, reselling or transferring an assigned space to another party is prohibited.
Space dimensions are approximate and may be adjusted as required by site conditions.
Space assignments are final. Changes will not be made during setup or event weekend except for safety or operational reasons.

Event organizers reserve the right to make on-site adjustments for safety or logistical reasons.

3.Vendor Location Requirements NEW

The World's Largest Garage Sale® is organized around designated vendor locations throughout Warrensburg.

All vendors participating in the event must operate from a designated vendor location secured through the Warrensburg Chamber of Commerce or a participating private property owner.

Vendors may not move throughout the event area selling goods or services from a vehicle, bicycle, cart, trailer, wagon, or by foot. Vendors are expected to conduct all sales activities from their assigned or authorized location.

This requirement supports public safety, traffic management, vendor fairness and efficient event operations.

Questions regarding permits, licenses, exemptions, public rights-of-way, or operation on public streets and sidewalks should be directed to the Town of Warrensburg or the appropriate governmental authority. Any permit, license or exemption issued by another governmental entity does not alter the World's Largest Garage Sale® participation requirements regarding designated vendor locations.

This section clarifies existing requirements that vendors operate from their assigned space. It applies to all participants in the 2026 event.

4.Vehicles, Loading & Parking

Vehicle access to vending areas is limited to designated setup and loading times.
All vehicles, trailers, carts and unloading equipment must be out of vendor aisles, roadways and pedestrian areas before 7:00 AM each day and may not return until 5:00 PM.
Vehicles arriving after 7:00 AM must park in designated parking areas. Merchandise must be carried to the space by hand, cart, wagon or dolly.
Vendors who leave or close their space during shopping hours must carry out all merchandise and supplies. Vehicles and trailers may not enter the shopping area to load until 5:00 PM.
Vehicles may be kept within the assigned space where permitted, provided they remain entirely within the space and at least 10 feet from fencing and restricted areas.
Parking is limited to approved vendor parking areas. Fire lanes, emergency access routes, driveways, gates, entrances, exits, loading zones and service roads must never be blocked.
Overnight parking or storage is at the vendor's own risk.

No exceptions will be made to the 7:00 AM to 5:00 PM vehicle restriction.

The Chamber is not responsible for theft, damage or loss of vehicles or property. Vehicles parked in restricted areas may be required to move immediately or may be towed at the owner's expense.

5.Prohibited Items & Activities UPDATED

The following are strictly prohibited in Chamber-assigned spaces:

Weapons, firearms, fireworks, explosives or illegal items
Alcohol sales without proper permits
Items or displays that promote hatred or discrimination, including symbols of white supremacy, neo-Nazi ideology and the Confederate battle flag. Items of genuine historical or collectible nature, such as books, documents or period militaria, may be permitted at the Chamber's discretion.
Roaming or mobile sales activity outside an assigned or authorized location (see Section 3)
Activities deemed unsafe or inappropriate by event organizers

Determinations under this section are made by the Executive Director of the Warrensburg Chamber of Commerce or her designee and are final. Enforcement follows the process in Section 13.

This section applies only to Chamber-assigned spaces. Private property owners set their own merchandise rules for their property.

6.Conduct & Professionalism

Vendors are expected to conduct themselves in a professional, respectful manner at all times. Harassment, disorderly behavior, or failure to follow instructions from event staff, Site Attendants, law enforcement or fire personnel may result in removal from the event without refund.

7.Permits, Licenses & Taxes

Vendors are responsible for:

Obtaining and displaying all required permits, licenses, registrations and approvals
Registering with the New York State Department of Taxation and Finance where required, and collecting, reporting and remitting all applicable sales taxes
Food vendors: meeting all New York State Department of Health, Warren County, fire safety and food handling requirements, as detailed in the Food Vendor Terms & Conditions

Failure to provide required documentation may result in removal from the event.

8.Insurance, Liability & Indemnification UPDATED

All vendors must maintain General Liability Insurance with minimum coverage of $1,000,000 per occurrence.
The Certificate of Insurance must name the Warrensburg Chamber of Commerce as an Additional Insured.
Failure to provide required proof of insurance may result in cancellation of the vendor space without refund.
Vendors participate at their own risk.

The Warrensburg Chamber of Commerce, Town of Warrensburg, property owners, sponsors and affiliated partners are not responsible for injury, loss or damage. Vendors are responsible for any damage caused by their vehicles, trailers, tents, displays, equipment, employees or representatives, and any resulting costs incurred by the property owner or Chamber may become the vendor's responsibility.

Indemnification. Vendor agrees to defend, indemnify and hold harmless the Warrensburg Chamber of Commerce, the Town of Warrensburg, participating property owners, and their officers, directors, employees and volunteers from any claims, damages, losses or expenses, including reasonable attorney's fees, arising from the vendor's participation, merchandise, conduct, negligence, or violation of these Terms or applicable law.

9.Utilities, Equipment & Safety

Electricity, water and Wi-Fi are not provided unless specifically arranged in writing.
Generators must be in safe working condition and must not create excessive noise, unsafe fumes or interference with neighboring vendors.
Tents, canopies and equipment must be properly weighted and secured. Tent weights are required on paved surfaces. Stakes, spikes, rebar or anchors may not be driven into asphalt, concrete, sidewalks, parking lots or other paved surfaces.
Open flames, cooking equipment and fuel storage must comply with fire safety regulations.

Unsafe setups may be required to be modified or removed.

10.Security of Vendor Property

The event does not provide dedicated security for individual vendor spaces, overnight or during event hours. Vendors are solely responsible for their merchandise, inventory, displays, tents, equipment, vehicles, trailers, cash, payment devices and personal belongings at all times, including while away from their space.

Chamber staff, Site Attendants, volunteers and property owners cannot watch vendor booths, monitor merchandise, handle sales, accept payments or supervise vendor property. Items left on site are left at the vendor's own risk.

11.Environmental & Cleanup Responsibilities

The event operates under a pack it in, pack it out policy.

Vendors are responsible for maintaining a clean space and for removing all trash, boxes, packaging, unsold merchandise, tent materials, pallets, zip ties and display materials.
Trash, grease and waste must be disposed of properly.
Spaces must be left in the condition in which they were found.

Illegal dumping, abandoned materials, or damage to public or private property may result in cleanup charges, fines, or exclusion from future events.

12.Weather, Emergencies & Force Majeure

The event takes place rain or shine. In the event of severe weather, emergencies, or circumstances beyond the organizers' control, the Chamber reserves the right to modify, suspend or cancel the event. Refunds in such circumstances are governed by the Vendor Refund & Cancellation Policy.

13.Enforcement & Removal UPDATED

Event organizers have full authority to:

Enforce these Terms & Conditions in Chamber-assigned spaces
Make on-site decisions for safety and logistics
Remove vendors who fail to comply, without refund

If an item is found to violate Section 5, the vendor will be asked to remove it from display and sale. Refusal will result in removal from the event without refund. Chamber staff, Site Attendants and volunteers will not handle, move or confiscate vendor merchandise.

The Warrensburg Chamber of Commerce is a private nonprofit organization. Enforcement of these Terms is a matter of the vendor's agreement with the Chamber and is not an exercise of governmental authority.

Violations may also affect eligibility for future events.

14.Related Policies

The following documents govern other aspects of vendor participation and are incorporated by reference. Vendors are responsible for reviewing and complying with all of them.

Application & Space Assignment PolicyHow applications are reviewed and spaces assigned. Refund & Cancellation PolicyDeadlines, fees and the no-credit rule. Food Vendor Terms & ConditionsAdditional requirements for food vendors. Vendor Information & Operations GuideSetup, parking, day-of procedures and FAQs.

15.General Provisions NEW

The Chamber may update these Terms. The version posted on this page at the time of the event governs.
If any provision of these Terms is found unenforceable, the remaining provisions remain in full effect.
These Terms are governed by the laws of the State of New York.