Vendor Application & Space Assignment Policy

October 2–4, 2026

How applications and space assignments work

This policy sets out the procedures for vendor applications, deposits, payments, space assignments and reassignment requests for the World's Largest Garage Sale®. Refunds, cancellations, credits and administrative fees are governed separately by the Vendor Refund & Cancellation Policy.

By submitting an application or payment, vendors agree to the terms below.

Key dates

March 1Returning vendor deadline. Apply with any required deposit by this date to keep your prior-year location.
After March 1New vendor applications and reassignment requests are reviewed, based on availability.
July 1Full payment due. Unpaid spaces risk forfeiture.
After September 1Space assignments, setup instructions and parking information are issued to paid vendors with documentation on file.

1.Vendor Application Requirement

All vendors must submit a completed vendor application to be considered for participation. Applications are processed on a first-come, first-served basis, subject to space availability, site layout requirements and organizer discretion.

Submitting an application does not guarantee space assignment.

2.Returning and New Vendors

Returning vendors

Returning vendors are given priority to renew their prior-year location, provided their application and any required deposit or payment are received by the returning vendor deadline of March 1.

Priority applies only to the same location and space size as the prior year. It does not guarantee placement in a different location.

New vendors

New vendor applications are reviewed after the returning vendor renewal period closes. Assignments are based on availability and overall event layout needs.

Specific location or space requests for new vendors cannot be guaranteed.

3.Deposits & Space Holds

A deposit or payment may be required to reserve a vendor space.

For returning vendors, a deposit holds the prior-year location.
For new vendors, a deposit reserves placement within the available vendor pool.

Deposits indicate intent to participate but do not guarantee a specific space assignment.

4.Space Change & Reassignment Requests

Vendors may request a change in location or space size when submitting their application.

All reassignment requests are reviewed after March 1, once the returning vendor renewal period has closed.
Requests are honored only if space is available.
Reassignment requests are not guaranteed.

Submitting a reassignment request does not affect your ability to hold your current space, provided required deadlines are met.

5.Payment Deadlines

Full payment for vendor spaces is due by July 1.

Vendors who do not submit full payment by the deadline risk forfeiture of their reserved space. Any forfeiture, refund eligibility or administrative fees are governed by the Vendor Refund & Cancellation Policy.

6.Space Assignments & Event Information

Official space assignments, setup instructions, parking information and event logistics are issued after September 1, once:

Full payment has been received
Required documentation, including the Certificate of Insurance, has been submitted

Space assignments are final once issued. Vendors must operate from their assigned location only. Roaming or mobile sales within the event area are not permitted (see the Vendor Terms & Conditions, Section 3).

7.Organizer Authority

The Warrensburg Chamber of Commerce reserves the right to:

Adjust space layouts as necessary for safety or logistical reasons
Modify assignments due to municipal requirements, emergency access or site conditions
Make final determinations regarding vendor placement