Food Vendor Terms & Conditions

October 2–4, 2026

These Food Vendor Terms & Conditions apply to all food vendors in Chamber-assigned spaces at the World’s Largest Garage Sale®. By submitting a Food Vendor Application, vendors agree to comply with these terms and all provisions of the general Vendor Terms & Conditions. Where these terms are more specific, these terms control for food vendors.

Last revised September 2026. Sections 5, 9 and 11 were updated in this revision.

1.Application & Acceptance

Submission of a Food Vendor Application does not guarantee acceptance, placement or assignment to a specific location. All applications are subject to review and approval by event organizers.

The Warrensburg Chamber of Commerce reserves the right to deny, limit, revoke or modify vendor participation based on space availability, event layout, safety considerations, regulatory requirements, menu duplication, or failure to meet event policies.

2.Vendor Fees & Setup Size

Food vendor fees are based on maximum setup size tiers selected during the application process.

Setup size includes all trailers, trucks, hitches, awnings, service windows, generators and equipment
Vendors must fit entirely within the maximum dimensions selected
Setup sizes represent the maximum footprint allowed, not a guaranteed allocation

Vendors whose setup exceeds the selected size may be required to reduce their footprint, pay an adjusted fee if available, or may be reassigned or removed without refund.

3.Location & Placement

Food vendor placement is determined solely by event organizers and is based on availability, safety considerations, regulatory requirements and overall event layout.

Location requests may be submitted but are not guaranteed
Returning vendors may request prior-year locations, subject to availability
Multiple trailers or units may be placed separately if required by layout constraints

Event organizers reserve the right to adjust vendor placement before or during the event as necessary.

4.Permits, Licenses & Compliance

Food vendors are solely responsible for obtaining and maintaining all required permits, licenses and approvals, including but not limited to:

County or state health department permits
Temporary food service permits
Any additional approvals required by law

Failure to obtain or present required permits may result in denial of participation or removal from the event without refund.

5.Insurance Requirements UPDATED

All food vendors must maintain General Liability Insurance with minimum coverage of $1,000,000 per occurrence, as specified in Section 8 of the Vendor Terms & Conditions.
The Certificate of Insurance must name the Warrensburg Chamber of Commerce as an Additional Insured.
Proof of insurance must be submitted by the published deadline.

Failure to provide valid proof of insurance may result in cancellation of participation without refund.

6.Utilities, Generators & Equipment

Electricity and water are not guaranteed at all vendor locations.

Vendors should plan to be self-sufficient unless otherwise confirmed
Generators must be properly maintained, quiet and safely operated
Fuel storage and generator placement must comply with all safety requirements

Unsafe equipment or operations may result in immediate corrective action or removal.

7.Setup, Operation & Breakdown

Food vendors must comply with all setup, operation and breakdown times and procedures outlined in the Vendor Terms & Conditions, including:

Assigned setup windows
Vehicle access and unloading restrictions
Required operating hours
Breakdown and exit timing

Failure to comply may result in penalties or removal from the event without refund.

8.Cleanliness, Waste & Safety

Food vendors are responsible for maintaining a clean, safe and sanitary operation at all times.

Trash, grease and wastewater must be disposed of properly
Dumping on streets, lawns, storm drains or public property is prohibited
Fire safety and open-flame regulations must be followed

Violations may result in immediate corrective action or removal without refund.

9.Conduct & Prohibited Items UPDATED

Food vendors must comply with all conduct, behavior and prohibited-item rules in Sections 5, 6 and 13 of the Vendor Terms & Conditions.

Vendors must remain within assigned boundaries
Unapproved items or activities are not permitted

Food vendor exception: Although general vendors may share an assigned space under Section 2 of the Vendor Terms & Conditions, food vendors may not share, sublet or transfer their space. Each food operation must apply and be approved separately.

Event organizers reserve the right to enforce all conduct and safety rules.

10.Cancellations & Refunds

All cancellations, refunds and administrative fees are governed exclusively by the Vendor Refund & Cancellation Policy. No refunds will be issued outside the terms of that policy, and no credits are issued for future events.

11.Liability & Indemnification UPDATED

Food vendors agree to defend, indemnify and hold harmless the Warrensburg Chamber of Commerce, the Town of Warrensburg, participating property owners, and their officers, directors, employees and volunteers from any claims, damages, losses or expenses, including reasonable attorney’s fees, arising from the vendor’s participation, food products, merchandise, conduct, negligence, or violation of these terms or applicable law. This includes claims arising from food safety or foodborne illness.